URUV PEOPLE

Privacy Policy

Last updated 27 October 2026

URUV People is the HR and workplace app at people.uruv.ai. It is used by organizations for their employees. This policy explains what information we handle, why, and the choices you have.

1. Who we are

URUV People is operated by URUV (“URUV”, “we”, “us”). Your employer (the “Organization”) sets up its workspace and decides who can use it. For employee records the Organization controls the data and we process it for them; for the optional features you connect yourself, such as your own email inbox, we process the data for you.

2. Information we handle

Account details: name, work email, role, department, manager and profile photo.
Work records your Organization uses: attendance, leave, timesheets, payslips, expense claims, documents, onboarding, help desk tickets and approvals. Bank details are visible only to you and authorized administrators.
Communication: Connect chats, channels, shared files, and call and meeting records, including meeting notes if your Organization turns them on.
Connected email (only if you connect it): see section 4.
Voice: if you turn on “Hey Uruvan”, short clips of speech are sent to be transcribed. Silence is never sent. Clips are not stored after transcription.
Technical data: sign-in sessions, device and browser type, and security logs that keep the service safe.

3. How we use information

To provide the features you and your Organization use, such as approvals, payroll documents, chat, calls, email and the Uruvan assistant.
To keep accounts secure, prevent abuse and fix problems.
To meet legal obligations.

We do not sell personal information, and we do not use it for advertising.

4. Google user data (Gmail)

You can choose to connect your Gmail account in Work email. We then request these Google permissions:

gmail.modify: to show your inbox and messages in URUV People, mark messages read or unread, star, archive or move them to trash when you ask, and send email you write or approve.
gmail.compose: to create drafts and send email you write or approve.
Your basic profile (name, email address) to show which account is connected.

How Gmail data is used

Messages are read from Google when you open your inbox. They are shown only to you.
If you use AI features (priority ranking, summaries, suggested replies, or asking Uruvan to check your email or draft a message), the relevant message headers and text are sent to our AI provider to produce that result for you. The provider processes it only to return the result and does not use it to train its models.
Uruvan never sends, deletes or changes email on its own. Drafts it writes are sent or saved only after you approve them.

What we store

Your Google access token, encrypted. Your Google password is never seen or stored.
Short AI results for your messages (a priority label, a one-line reason and summaries you requested), so they don’t have to be recomputed.
Emails you schedule to send later, until they are sent or cancelled.

We do not keep copies of your mailbox.

Disconnecting

Choose Disconnect in Work email to revoke our access with Google and delete the stored token, AI results and scheduled emails for that account. You can also remove access any time at myaccount.google.com/permissions.

Limited Use. URUV People’s use and transfer of information received from Google APIs to any other app will adhere to the Google API Services User Data Policy, including the Limited Use requirements. We do not use Google user data for advertising, do not sell it, do not use it to train general AI models, and do not let people read it unless you ask us to (for example for support), it is needed for security or the law requires it.

5. Who we share information with

Only with service providers that run URUV People for us, under contracts that protect the data:

Cloud hosting and database providers, which store and serve the app and its data.
An AI provider for AI features, voice transcription and Uruvan’s spoken replies.
Call relay services that connect voice and video calls.
Your own email provider (for example Google or Hostinger), when you connect a mailbox.

Within your Organization, people see only what their role allows. We may disclose information if the law requires it.

6. Security

Data is encrypted in transit (HTTPS). Mailbox passwords and tokens are also encrypted at rest. Access is limited by role and by your Organization. No system is perfectly secure; if a breach affects you, we will tell you and your Organization as the law requires.

7. How long we keep information

Work records are kept for as long as your Organization’s account is active, or as its policies and the law require. Connected email data is deleted when you disconnect. Voice clips are not kept after transcription.

8. Your choices and rights

See and update your profile in My profile.
Turn off Uruvan, its voice, speech and nudges in Uruvan’s settings.
Disconnect email at any time.
Ask for a copy, a correction or deletion of your information. Contact your Organization’s administrator, or email us at karthikeyan@uruv.ai.

9. Children

URUV People is for workplaces and is not meant for anyone under 18.

10. Changes

If we change this policy we will update the date above, and tell you in the app if the change is significant.